Supply Chain Management (SCM) - Internship

Job Title: Vendor Qualification & Supplier Database Intern

Department: Supply Chain / Procurement
Location: John Galt International - Head Office/Hybrid
Duration: 3 months
Reporting To: Procurement Manager/Jt. CEO

Role overview:

The intern will support the procurement and business development teams by
identifying, qualifying, and documenting vendors from ADNOC's Approved Vendor
List (AVL) and other major EPC/end-user databases (ARAMCO, KNPC, etc.). The
goal is to create a ready-to-use supplier database that shortens turnaround
time for export quotations, ensuring that pre-qualified suppliers are
available for key process equipment, tanks, and related projects.

Selected intern's day-to-day responsibilities include:

A. Vendor Qualification (ADNOC & GCC Markets):
1. Access and review the official ADNOC Approved Vendor List.
2. Shortlist vendors relevant to John Galt's scope: process equipment,
pressure vessels, tanks, exchangers, valves, fittings, and raw materials.
3. Collect vendor details: company profile, country, contact person, email,
phone, approved product category, and registration validity.
4. Cross-check vendor status (active/inactive) and approval reference
numbers.
5. Prepare vendor qualification dossiers (Excel + PDF folders).

B. Supplier Database Creation:
1. Create a structured Supplier Master Database in Excel or Google Sheets
with filters by: Product Category, Country, ADNOC/ARAMCO/KNPC Approval,
Contact Details, and Last Verified Date.
2. Include fields for "Past Interaction," "Potential for Collaboration," and
"Priority Rating."
3. Standardize file naming and categorization for easy reference.

C. Data Validation & Follow-Up:
1. Contact vendors (via email/LinkedIn/phone) to confirm details and obtain
catalogues, certifications (ISO, ASME, IBR, PED, etc.).
2. Validate the authenticity of approvals through public databases or vendor
portals.
3. Maintain a tracker of correspondence and responses.

D. Reporting & Coordination:

1. Prepare weekly reports on vendors screened and added.
2. Present findings to the JGI management team for approval.
3. Recommend vendors for specific ongoing export RFQs or tenders.